Where Do I Begin?
1. Have you applied to UIW?
2. Have you applied for your GI Bill with the Department of Veterans Affairs (VA)?
3. What documents will I need to apply for my GI Bill?
- DD-214 or Discharge from Active Duty for most recent period of active duty
- If still on active duty, just enter your dates of service
- Kicker Contract (if applicable)
4. I am currently on active duty. Can I use my GI Bill now?
- Yes, but any months used will be subtracted from your overall benefits package.
5. I am a dependent or spouse of an active-duty member. When can I use my GI Bill?
6. If I apply now, do I have to use my benefits immediately?
- No, you do not have to designate a school/institution on the application, but each chapter has time limitations; see the GI Bill Comparison Tool/ Payment Rates for all chapters.
- If you need assistance choosing which GI Bill chapter is right for you, discuss your options with a VA education benefits specialist by calling 1-888-GIBILL-1
7. How long will it take the VA to approve my GI Bill?
- GI Bill application and review process is usually 4-6 weeks, but may be longer during high volume times of the year, such as the start of fall semester. Sign up for an eBenefits account to get electronic updates:
- Check on your GI Bill status, payments, and remaining months of benefits
- Send e-inquiries to VA
- Manage healthcare benefits
- Request copies of service/medical documents and much more!
- Get started today: https://www.ebenefits.va.gov/ebenefits-portal/ebenefits.portal
I’ve Been Admitted to UIW and Approved for my GI Bill...Now What?
1. Do I need to be registered for classes to use my GI Bill?
- Yes, students must have enrollments before we may submit your certification to VA.
- After you have finalized your schedule, either come by the UIW Center for Veterans Affairs, or refer to Step 3 on our website
2. I need my DD214/ military transcript(s), how do I obtain a copy?
- Veterans Links on our site has links for all branches of the service and military records.
3. When will UIW process my GI Bill request?
- To receive your benefits in time, please ensure to have all required documents submitted to our office within 30 calendar days of class start.
- Required Documents/Forms at www.veterans.uiw.edu/start-my-benefits
- Please email/send documents to email@example.com include your name, student ID and a phone number.
**Remember, we cannot certify your attendance with the VA until all of the required documentation is received by our office**
- By the end of the 30 days if our office hasn’t received all required documents or any correspondence, we will shred your file to protect your privacy/personal identifiable information (PII).
- You can always re-start this process.
If you have any questions please don’t hesitate to give us a call.
- After we have all required documents, usual processing time is 10 business days, but may be longer during high volume times of the year, such as the start of fall semester.
- You will receive an email confirmation from the VA sent to your UIW Cardinal Mail when your certification request has been submitted
4. I am using Post 9-11 GI Bill, when will UIW receive my tuition and fee payment?
- Post 9/11 GI benefit for tuition and fees is based on the net cost to student:
- Once our office receives your certification request, it will be initially submitted to the VA with $0 cost for tuition and fees; this still allows applicable housing and book stipends to be awarded on time.
- This process will be repeated for each mini-term (Spring I, Spring II, etc.).
- After the 100% refund drop date for each program (Main Campus, ADCaP, and UIW Online), we will resubmit the certification request with the tuition and fee cost for the enrollment; students receive an amendment notification from the VA
- VA will send payment in approximately 4 - 6 weeks
5. Can I use financial aid with my GI Bill?
- Yes, you may - please visit the UIW Office of Financial Assistance
- Reported tuition and fees under the Post 9/11 GI Bill benefit will be calculated minus any tuition-only scholarships/ aid, but excludes Title IV funds (ex: student loans and Pell grants)
- The Hazlewood Act (SB639, 82nd Texas Legislature) is available only for students attending Texas public colleges/universities. UIW is a private institution and is ineligible to participate.
6. Since UIW is a private institution, how much will my GI Bill pay?
How Do I…
1. After my first term/ semester, how do I continue to use my GI Bill?
- Submit a completed and signed UIW VA Enrollment Certification Request Form
(Download as Word or PDF) to the Center for Veterans Affairs.
2. I am using Ch. 31, Voc Rehab, how do I receive a book and supply voucher?
- Ch. 31 Voc Rehab students are the only students provided with these vouchers. After you are certified for the current term/semester, visit the UIW Business Office to obtain a voucher; a current VA 22-1905 must be in Office to provide the vouchers.
3. How do I check the status of my tuition payment?
- Refer to the award letter the VA mailed to you – this includes school payments, monthly housing and book stipends, remaining entitlement, etc.
- Or call VA Education Services at 1-888-GIBILL-1
- Or check your benefits online: www.ebenefits.va.gov/ebenefits-portal/ebenefits.portal.
4. How do I drop or add a class in the term/semester after I have been certified for VA benefits?
- Please follow the “drop or add a class” guidelines as provided by your academic advisor or the Registrar’s Office.
- Then send an email to firstname.lastname@example.org and include your name, school ID and the class name & number of any drops or additions.
- If you drop enrollments due to death in your immediate family, personal health reasons, or unforeseen change in work obligation, please inform the Center for Veterans Affairs
5. I am using Post 9-11 GI Bill, how do I get a refund of the money that I paid into the Montgomery GI Bill?
- If you paid the $1200 buy-in for the Montgomery GI Bill and elect to use the Post 9/11 GI Bill, you may be refunded a portion of the buy-in if, and after, all entitlement under Post 9/11 GI Bill is used. Please call 1-888-GIBILL-1 for assistance.
6. How do I apply for an extension of VA educational benefits?
- Contact VA Education Services at 1-888-GIBILL-1
1. ADCaP “Blended” Classes
For students in the Adult Degree Completion Program (ADCaP), blended or hybrid classes, combine face-to-face and online learning to accommodate working adult's schedules.
- Per VA standards, these will be designated as online/distance learning classes, due to the amount of time that students are face-to-face in the actual classroom
- To be eligible for the housing benefit, students are advised to pair an additional class that is considered in-residence. Please note any adjustments to enrollments, may affect eligibility for the housing stipend
2. Reminder for Ch. 31, Vocational Rehabilitation Students
- Ch. 31 Voc Rehab students needing to repeat courses must be pre-approved by your VA Case Manager and provide an approved VA Form 22-1905
- Laptops or special item purchases must be pre- approved by your VA Case Manager and provide an approved VA Form 22-1905
Please contact your VA Case Manager with any questions
3. Can I change degrees while using my GI Bill?
- Yes, please see your academic advisor to change degrees and inform us ASAP.
- Your school record must be updated before we may certify your new classes.
4. Why did I receive a letter from the VA stating that no tuition and fees were charged?
- Post 9/11 GI Bill benefit for tuition and fees will is based on net cost to the student. To meet this requirement:
- Your certification request will be initially submitted to the VA with $0 cost for tuition and fees.
- This process will be repeated for each mini-term (Spring I, Spring II, etc.).
- After the 100% refund drop date for each program (Main Campus, ADCaP, and UIW Online), we will resubmit the certification request with the net cost for the enrollment.
- Students will receive a new award letter from the VA with payment information included
5. How do I use my VA benefits at another college or university?
- Download and submit the Request to Study at Another Institution form to request approval of class(es) from another institution; approval signatures are required from your advisor and the Registrar’s Office.
- If approved for transfer credit, forward the approval email from the UIW Registrar's Office to the UIW Center for VA email: email@example.com with the contact name of the other school's VA Office.
- We will email the student a PDF copy of the approval letter, listing the class(es), term, and chapter of benefits – students may then deliver or email the letter to the secondary school.
Students must follow-up with all processes required by the other school’s VA Office.
6. Are GI Bill benefits taxable?
- No. GI Bill benefits paid should not be reported as income to the Internal Revenue Service (IRS), and you will not receive a W-2 from the VA.
7. What if I receive a failing grade?
- If you fail a class, you will receive what is called a punitive grade for that class. A punitive grade is one that does not count as earned credit, but is counted in determining your progress toward graduation requirements. That means the grade you receive counts negatively toward your overall degree progress. Since the grade does count toward your graduation process (albeit negatively) you are not required to repay any GI Bill benefits you received for that class.
- You may take the class again to attempt to receive credit towards graduation, or to raise your GPA, and you may receive GI Bill benefits to retake the class.
8. What causes debts with VA Education Programs?
- If you decrease your training time (i.e. drop classes, leave school, etc.) and VA has already processed a payment for tuition and fees, an overpayment will occur. When UIW notifies VA of a change, a debt is created against your account. The school will issue any refunds in accordance with internal policy, which may not fully cover the debt with the VA. If the amount refunded by the school does not satisfy the debt, you are responsible for the remainder.
- If the school refunds money directly to the VA, then VA will credit your account any amount the school refunds.
- If UIW refunds money directly to you, you must clear the debt with VA.
- A decrease in your credit hours could also result in changes to your housing allowance and books & supplies stipend. If VA has already issued you a payment for the term a debt will be created on your account.
- You are responsible for keeping track of your tuition and fee account balance and payments. Be sure to review your student business account and ensure the charges are correct and that payments and refunds are processed correctly
- Contact us to if the certification information does not match your schedule
- Please contact the Debt Management Center if you receive a debt notification from the VA. The Debt Management Center is the authoritative source of debt collection information. You can reach them at 800-827-0648 or e-mail them at firstname.lastname@example.org
9. If I transfer my Post 9/11 GI Bill benefits to my spouse or child, where do the payments go?
- Payments for a spouse or child are distributed like all Post 9/11 GI Bill benefits. The tuition payment will go directly to UIW and the housing allowance (BAH) and book stipend will go the spouse or child. By transferring your benefits, you are essentially giving them up to another person, so you would not be entitled to receive the BAH and/or book stipend.